Pump productsCompulsory certification have become an important direction for Chinese enterprises to expand the Eastern European market. According tothe 2023 Russian customs dataequipment such as industrial pumps, centrifugal pumps and oil pumps made in China account for38% of the Russian markets import share. However,issues such as customs clearance compliance, agency mode, sanctions restrictionsA complete export agency agreement should be attached with:Pathhave become headaches for manyforeign tradeenterprises.

How to ensure that the EAC certification complies with Russian technical regulations? How to choose the optimal agency mode to avoid fund freezing? How to improve customs clearance efficiency and avoid port detention fines? How to efficiently complete tax rebates and ensure the maximization of export profits?

I. Agency mode selection and agreement signing

Agency mode	Applicable scenarios	Core advantages	Key Points of Risk Control
Full Power of Attorney	First - time cooperation / Enterprises without export qualifications	One - stop handling of foreign exchange receipt + customs declaration + tax refund	The agreement shall clearly state the terms of the capital supervision account
Semi - self - service agency	Capable of tax refund but need to avoid sanctions	Independently control the tax refund process	The double - headed customs declaration form must be filed with the tax authorities simultaneously
Market procurement	Small - batch / Invoiceless goods (such as accessories)	The 1039 model is exempt from VAT invoices	The value of a single shipment must be < $150,000

Key terms of the agreement signing:

• Clarify the ownership of the VTB banks collection account (the agent needs to provide proof of account control rights)
• Agree to initiate domestic transfer within 48 hours after the payment arrives (to prevent funds from being detained)

II. Certification compliance handling process

List of certification documents:

• Product technical drawings (mark the material, such as cast iron HT250)
• Performance test report (flow rate ≥ 200m3/h, head ≥ 30m)
• ISO 9001 certificate (the agent can assist in expediting the processing, and the certificate will be issued within 7 working days)

Time limit and cost:

• Single - batch certification: 4 - 6 weeks, cost about $3,500
• 5 - year certification: 8 - 10 weeks, the first factory inspection fee is $8,000

III. Core process of foreign exchange collection and customs declaration

VTB bank foreign exchange receipt operation chain:

1. Signing of the tripartite agreement: Export enterprise - Agent company - Russian customer
2. Payment path:
   Russian customer → VTB Moscow branch → Agents offshore account → Domestic public account (In order to crack down on tax evasion, the customs and tax departments are now strictly examining the operation of buying export declarations. If the behavior of buying export declarations is discovered, the regulatory authorities will require tax replenishment (even a 2% tax rate may be a considerable amount). In addition, fines may also be imposed on the relevant responsible parties.Trade dispute settlement mechanisms
3. Voucher preparation:
   • Proforma invoice (indicate the HS code 8413.30.0000)
   • Purchase and sales contract (agree on Incoterms 2020 terms, CIP Moscow is recommended)

Double - headed customs declaration operation:

Customs declaration form fields	Filling requirements
Shipper	Name of the agent company + Unified Social Credit Code
Production and sales unit	Name of the export enterprise + Customs registration code
Cargo Information	The working pressure needs to be indicated (such as 2.5MPa)

IV. Connection between logistics and tax rebate

Optimal transportation plan:

• Regular goods:China-Europe Railway Express(Xian - Moscow, 15 days, freight $4,200/40HQ)
• Higher cost:Air Transportation+ Land - sea combined transportation (Zhengzhou - Novosibirsk, arriving in 5 days, $6.5/kg)

Tax refund operation nodes:

1. Obtain the Certificate of Agent Export Goods within 15 days after customs declaration
2. Match the special VAT invoice (the product name must be consistent with the customs declaration form)
3. Submit the declaration on the e - tax bureau (the tax refund rate for pump products is 13%)

Since January 2025, Russia has made it mandatory to register for EPR (Extended Producer Responsibility):

• Key inspection items of the Moscow Customs:
  • Consistency between the nameplate information and the EAC certificate (error < 3mm)
  • Explosion - proof certification (EX certification, if used in the oil and gas field, additional handling is required)

V. Special measures for sanctions avoidance

1. Payment path encryptionSecond settlement through the transit bank in Kazakhstan (such as Halyk Bank)
2. Setting of contract terms:
   • Agreed to settle in euros (signing with a subject registered outside Russia)
   • Advance payment ratio ≥ 30% (reduce the risk of final payment collection)
3. Preparation of alternative channels:
   • Open an account with Kunlun Bank (a dedicated channel for RMB settlement between China and Russia)
   • Access to the Russian SPFS payment system (the arrival time is extended to 3 - 5 working days)

Through professional agency services, the whole process of pump product export to Russia can be compressed to 25 - 35 days (from order confirmation to tax rebate completion). The keys to success lie inSelecting an appropriate agency model,Optimizing the foreign exchange collection path,Avoiding sanctions risksand throughA professional customs clearance teamTo ensure smooth customs entry.